- East Helena Public Schools
Parent Annual Notice
The East Helena School district complies with all State and Federal requirements for providing educational access to students in a public school. As an agency, we are required to provide information and disclose the extent of the protection your children receive in this school district and as guaranteed by state and federal laws and regulations.
In complying with these disclosures, you will find on the www.ehps.k12.mt.us website, a listing of protections and a way to access more extensive information regarding these safeguards. Keep in mind that the annual school calendar furnished to each family at the beginning of the school year contains similar but also additional information about services offered by the school district.
Certainly, you can trust that your school district is supportive of students and willing to have a conversation about these notices or any topic. Please feel free to contact your school for additional information or clarification of any of the contents of this announcement at:
Eastgate School 227-7770 Building Principal Brandon Crusat
Prickly Pear 227-7720 Building Principal Brandon Crusat
Radley School 227-7710 Building Principal Gus Somerfeld
EVMS 227-7740 Building Principal Lynsi Morris
EHHS 227-7730 Building Principal Brian Kessler
Central Office 227-7700 Superintendent Dan Rispens
Thank you for your interest and ongoing support of your school district.
East Helena Public Schools does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs (Policy #3000) and activities and provides equal access to all students, employees and youth groups. The East Helena Public Schools Superintendent has been designated to handle inquiries regarding the non-discrimination policies. He can be contacted at:
Dan Rispens, Superintendent
East Helena Public Schools
P.O. Box 1280
East Helena, MT 59635
For further information on notice of nondiscrimination, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-800-421-3481.
Family Educational Rights and Privacy Act (FERPA)
Notification of Rights under FERPA for Elementary and Secondary Schools
The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older ("eligible students") certain rights with respect to the student's education records. These rights are:
- The right to inspect and review the student's education records...
- The right to request the amendment of the student’s education records...
- The right to provide written consent before the school discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent...
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by the East Helena School District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
There are disclosures that elementary and secondary schools may make without consent.
This notice is intentionally abbreviated due to the length of the full notice. However, the full notice of all disclosures mentioned herein are available upon request from the Office of the Superintendent, East Helena Public Schools, P.O. Box 1280, East Helena, Montana 59635 or on-line at www.ehps.k12.mt.us.
Notice of Directory Information
The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that East Helena Public Schools, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records. However, East Helena Public Schools may disclose appropriately designated “directory information” without written consent, unless you have advised the District to the contrary in accordance with District procedures. The primary purpose of directory information is to allow the East Helena Public Schools, to include this type of information from your child’s education records in certain school publications. Examples include:
- A playbill, showing your student’s role in a drama production;
- The annual yearbook;
- Honor roll or other recognition lists;
- Student directories;
- Graduation programs; and
- Sports activity sheets, such as for basketball, showing weight and height of team members.
Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with the following information – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent. 
If you do not want East Helena Public Schools to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing by November 1, 2022. East Helena Public Schools has designated the following information as directory information:
Electronic mail address
Date of birth
Dates of attendance
Participation in officially recognized activities and sports
Weight and height of members of athletic teams
Honors and awards received
Directory Information is also provided in the disclosures included in the school calendar.
Protection of Pupil Rights Amendment (PPRA)
The Protection of Pupil Rights Amendment (PPRA) requires the East Helena School District to adopt a number of student protection policies regarding surveys, instructional materials, physical examinations, personal information used for marketing, and the like. Please note that all of these policies are available on the School District Website (www.ehps.k12.mt.us) or by contacting the Office of the Superintendent, East Helena Public Schools, P.O. Box 1280, East Helena, Montana 59635. Please note, however, that the school district does NOT use student personal information for (1.) selling or marketing purposes; (2) administer surveys about any of the eight topics listed in the statute (political beliefs, income, or attitudes, etc.); or (3) administer certain non-emergency, invasive physical examinations. The districts will directly notify parents if there is ever a reason or need to have students participate in this kind of activity prior to it being scheduled.
Children’s Internet Protection Act (CIPA)
The East Helena Public Schools Internet safety program includes a technology protection measure that protects against Internet access by both adults and minors to visual depictions that are obscene, child pornography, or, with respect to use of the computers by minors, harmful to minors. The Internet safety procedures include monitoring the online activities of minors and provides for educating minors about appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms and cyberbullying awareness and response. The Internet safety procedures address all of the following issues: (A) access by minors to inappropriate matter on the Internet and World Wide Web, (B) the safety and security of minors when using electronic mail, chat rooms, and other forms of direct electronic communications, (C) unauthorized access, including so-called “hacking,” and other unlawful activities by minors online; (D) unauthorized disclosure, use, and dissemination of personal information regarding minors; and (E) measures designed to restrict minors’ access to materials harmful to them.
COPPA Notice to Parents
The East Helena School District does not condone or support the collection of online data from children under the age of 14 as a matter of practice. The School District does, however, wish to inform parents that there is the Children's On-Line Privacy Protection Act (COPA) which prohibits the on-line collection of personal information and that such intrusions of privacy beyond the control of the school district are unlawful and should be reported to the Federal Trade Commission (FTC).
This notice to parents contains information included in the Federal Trade Commission (FTC) announcement regarding Children's On-line Privacy Protection Act. More information is available on the http://www.coppa.org/ Web site. This protection applies to vendors of web resources and requires a vendor to notify a parent that they wish to collect personal information from the child; that the parent's consent is required for the collection, use and disclosure of the information; and how the parent can provide consent. The school district will provide reasonable notice to parents in situations where they have advanced knowledge that a vendor may seek information from a student that is beyond the normal notice to parents. Vendor notices will be written clearly and understandably, and must not contain any unrelated or confusing information. An operator may use any one of a number of methods to notify a parent, including sending an email message to the parent or a notice by postal mail.
Verifiable Parental Consent
Before collecting, using or disclosing personal information from a child, an operator must obtain verifiable parental consent from the child's parent. This means an operator must make reasonable efforts (taking into consideration available technology) to ensure that before personal information is collected from a child, a parent of the child receives notice of the operator's information practices and consents to those practices.
Child Nutrition under the National School Lunch Program
East Helena School District participates in the National School Lunch Program, the School Breakfast Program, and the Special Milk Program. Free and reduced-price meals and free milk prices are provided in the information included in the school calendar. We encourage all parents to complete an application form for participation in the programs. Your participation is actually a benefit to the school system when we apply for grants and other sources of funding.
The East Helena School District complies with the amended Healthy, Hunger-Free Kids Act of 2010 which requires school districts to inform and update the public (including parents, students, and others in the community) about the content and implementation of the local school wellness policy. The school district continues to periodically assess the implementation of the school wellness policy, including—(i) the extent to which schools are in compliance with the school Wellness Policy 2120; (ii) the extent to which the local school wellness policy compares to model wellness policies; and (iii) reports progress made in attaining the goals of the local school wellness policy.
Summer Feeding Program
The School District offers free breakfast and lunch every day during the summer starting in June and running through the middle of August. Children and young adults up to the age of 18 are eligible for free meals simply by coming to the Radley School Cafeteria between 7:30 and 9:00 AM or 11:30 till 1:00 PM Monday through Friday.
Asbestos Hazard Emergency Response Act
In the past, asbestos was used extensively in building materials because of its insulating, sound-absorbing, and fire retarding capabilities. Virtually any building constructed before the late 1970s contained some asbestos. Intact and undisturbed asbestos materials generally do not pose a health risk. Asbestos materials, however, can become hazardous when, due to damage or deterioration over time, they release fibers. If the fibers are inhaled, they can lead to health problems, such as cancer and asbestosis.
In 1986, Congress passed the Asbestos Hazard Emergency Response Act (AHERA) which requires schools to be inspected to identify any asbestos-containing building materials. Suspected asbestos-containing building materials were located, sampled (or assumed) and rated according to condition and potential hazard. Every three years, East Helena Public Schools conducts a re-inspection to determine whether the condition of the known or assumed asbestos-containing building materials (ACBM) has changed and makes a recommendation on managing or removing the ACBM. At the last re-inspection conducted on July 23, 2013, all materials listed in the Management Plan as asbestos-containing (or assumed to be asbestos-containing) were inspected and found to be in good condition.
East Helena Public Schools has a complete plan that has been in place since 1989, as required, and that has been continually updated since that time. The plan has several ongoing requirements: publish a notification on management plan availability and the status of asbestos activities; educate and train its employees about asbestos and how to deal with it; notify short-term or temporary workers on the locations of the asbestos-containing building materials; post warning labels in routine maintenance areas where asbestos was previously identified or assumed; follow set plans and procedures designed to minimize the disturbance of asbestos-containing building materials; and survey the condition of these materials every six months to assure that they remain in good condition.
The following buildings contain no asbestos-containing building materials; therefore, no operations and maintenance programs or future inspections are required: Eastgate Elementary School, Prickly Pear Elementary School, and East Valley Middle School. During the past year, asbestos-containing building materials have been inspected in-place, removed, encapsulated, or enclosed in the following buildings: Radley Elementary School and the Central Office Administration Building. During the next year, we plan to conduct ongoing monitoring of the in-place containment of the identified asbestos-containing floor tiles and other limited building materials. The current plan calls for identification and encapsulation of materials and only as major construction dictates will the materials actually be guardedly removed.
It is the intention of East Helena Public Schools to comply with all federal and state regulations controlling asbestos and to take whatever steps are necessary to ensure students and employees a healthy and safe environment in which to learn and work. You are welcome to review a copy of the asbestos management plan in the school district administrative office or administrative office of the school during regular business hours. Steve Skains, maintenance Supervisor, is our designed asbestos program coordinator, and all inquiries regarding the asbestos plan and asbestos-related issues should be directed to him at (406) 227-7700.
McKinney-Vento Homeless Assistance Act
The East Helena School District, in compliance with the McKinney-Vento Homeless Assistance Act, provides services, referrals and information to students and families identified as homeless. The district provides public notice of the education rights of homeless students, and such notice is disseminated in places where homeless students receive services under the Act. This notice is available in a “manner and form” understandable to homeless students and their parents/guardians, “including, if necessary and to the extent feasible,” in their native language.
Educational Rights of Homeless Children and Youth They have rights to:
- Immediate enrollment in school without proof of residency, birth certificate, proof of immunization, or other documents.
- Attend school. Homeless children must be given access to the same public education provided to other students.
- Continue attending the school in which they were enrolled when they became homeless, the school last attended, or the school closest to their temporary residence, if feasible and in the best interest of the child or youth.
- Receive transportation to the school they attended before they became homeless.
- Automatic enrollment in the free/reduced lunch program without proof of income or residency.
- Automatic qualification for Title I services.
- Expedited assessments for services under LEP, Migrant, Title VII and IDEA.
- Receive all school-based services for which they qualify.
- Participate in all programs and activities offered to other students, including athletics, music, clubs and other extracurricular activities.
- Have their parents participate in and attend school events and activities.
- Challenge decisions on school selection made by schools and districts through the OPI Dispute Resolution process.
Title VI, Title IX, Section 504, the Age Discrimination Act, Title II of the Americans with Disabilities Act, and the Boy Scouts of America Equal Access Act
The East Helena Public School District provides notice to students, staff, and others that it will not discriminate on the bases of classes protected by law. The student and staff handbooks contain these required notices. Additional notices of non-discrimination have been posted to notify the public.
The East Helena School District has designated Jannice Odermann and Emily Munn, EHPS staff members, to be responsible for compliance with Title IX, and Section 504/ADA discrimination laws.
Free and Appropriate Public Education (FAPE)
Section 504 of the Rehabilitation Act of 1973 protects the rights of individuals with disabilities in programs and activities that receive federal financial assistance, including federal funds. Section 504 provides that: “No otherwise qualified individual with a disability in the United States . . . shall, solely by reason of her or his disability, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance . . .”
The East Helena School District complies with Section 504 regulation which requires school districts to provide a “free appropriate public education” (FAPE) to each qualified person with a disability who is in the school district’s jurisdiction, regardless of the nature or severity of the person’s disability.
SECTION 504/ADA GRIEVANCE PROCEDURE
It is the policy of East Helena School District not to discriminate on the basis of disability. East Helena Schools has adopted an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794) of the U.S. Department of Health and Human Services regulations implementing the Act. Section 504/ADA prohibits discrimination on the basis of disability in any program or activity receiving Federal financial assistance. The Law and Regulations may be examined in the offices of our 504/ADA Coordinator, Jannice Odermann. She is designated to coordinate the efforts of East Helena Schools to comply with Section 504/ADA.
Any person who believes she or he has been subjected to discrimination on the basis of disability may file a grievance under this procedure. The availability and use of this grievance procedure does not prevent a person from filing a complaint of discrimination on the basis of disability with the U. S. Department of Health and Human Services, Office for Civil Rights.
East Helena Schools will make appropriate arrangements to ensure that disabled persons are provided other accommodations, if needed, to participate in this grievance process. Such arrangements may include but are not limited to, providing interpreters for the deaf, providing taped cassettes of material for the blind, or assuring a barrier-free location for the proceedings. The Section 504/ADA Coordinator will be responsible for such arrangements.
Individuals with Disabilities Education Act (IDEA)
The East Helena School District provides procedural safeguards to parents/guardians with children that have been identified as eligible under IDEA. Additional information is available at each school office or by request from the Office of the Superintendent, East Helena Public Schools, PO Box 1280, East Helena, Montana 59635 or on-line at www.ehps.k12.mt.us.
Title I — Improving The Academic Achievement Of The Disadvantaged
East Helena Public Schools receives federal Title I funding that provides additional assistance to children of poverty for the school district. The East Helena program targets funding to the program to provide intervention programs that give additional assistance and instruction for children that best suits their needs.
Additional information is available on the school district website (www.ehps.k12.mt.us) including the School Parent Compact and other important documentation of the Title I Program. The full notice of disclosures mentioned herein is available either electronically or in print upon request from the Office of the Superintendent, East Helena Public Schools, P.O. Box 1280, East Helena, Montana 59635 or on-line at www.ehps.k12.mt.us.
Student record information is governed by laws throughout our country that require publication of practices in the school district. The Family Educational Rights and Privacy Act guarantees that students and parents have the right to know what student information is available and who can access student record information.
Parents have the right to inspect and review student records throughout the year. You simply must make a written request at the office of the building in which your child attends for the records you wish to inspect. The school officials will make arrangements for access to the records at a time and place where the records may be inspected. Records will stay in plain sight of office personnel at all times during the inspection by a parent. Records will not be released to an individual and all requests for copies require payment of $.15 per page to reimburse the district for costs.
Parents have the right to submit a request to amend the records by submitting a letter to the building principal requesting the change and the reason for the request. The request will be reviewed and the final decision for amending the records for cause will lie with the building principal. The school will notify the parent or guardian of the result of their request and inform them of their right to appeal the decision.
School officials will have the right to review educational records as necessary for the efficient running of the school. A school official is any person that is employed by School District #9 and functions as an administrator, supervisor, instructor, or support personnel such as a school nurse, paraprofessional, secretary; a person serving on the School Board; a person or employee with whom the district is contracting services such as a therapist; local law enforcement personnel acting within the scope of their duties; or a parent serving on a committee that is assisting the school district.
School officials make student directory information available because, by definition, it is generally considered to be harmless and not an invasion of privacy if disclosed. This information includes such items as student name, parent name, address, phone number, the field of study, height and weight of athletes, most recent schools attended, date of birth, participation in officially recognized activities and sports, dates of attendance and degrees or awards.
If, for any reason, these rights are not satisfactory to you as a parent of a minor child, please contact the school. Parents have the right to file a complaint with the Family Policy Compliance Office in the Department of Education if these guidelines are not followed.
School Board Policies
The School District Board Policies are available at http://ehps.k12.mt.us/domain/129 which clearly state the duties and opportunities within the school district.
East Helena Public Schools will communicate with parents and guardians routinely throughout the school year. During new student enrollment and at the beginning of each year, contact information is collected and stored within our Student Information System (SIS) to ensure current data. This information will be utilized in both personal and automated notifications when appropriate. Parents/Guardians have the ability to modify contact preferences within the PowerSchool Parent Portal (https://ehps9.powerschool.com/public/). Updates to contact information throughout the school year can be made by calling your student’s school office.
SCHOOL EVENT AND FACILITY NOTICE
The East Helena School District has taken the precautionary measures adopted by the Board of Trustees, provided by the Governor of Montana, and directed by the Lewis & Clark County Health Department to protect against the possible spread of COVID-19 and related illnesses. These measures include but are not limited to cleaning and disinfecting protocols, physical distancing guidance, limitations on the number of people present for events, and use of personal protective equipment. There are no assurances these measures will prevent the spread of COVID-19 or related illnesses at this event or at this facility. By voluntarily entering this event or facility, attendees are acknowledging their specific awareness and knowledge that there are inherent risks of exposure at public gatherings and public facilities. These inherent risks that attendees specifically acknowledge include but are not limited to: injury; illness; hospitalization, chronic health issues arising out of COVID-19, quarantines of an unknown duration to be determined by governing authorities and death. Attendees acknowledge vulnerable individuals as defined by the Centers for Disease Control are at greater risk of serious complications from exposure. Attendees are advised to comply with physical distancing limits consisting of a minimum of 6 feet of distance from others at all times and are further advised to consider the use of masks/face coverings while on school property and to use personal hand sanitizer before, during and after an event. Attendees confirm that they have reviewed, thoroughly understand and agree to comply with all guidance for the phased reopening of Montana issued by the Montana Governor’s Office. All School District Policies are in effect when attending this school event or otherwise accessing this facility. Any negligence arising out of your access to this facility or attendance at a school event shall be attributed to you as comparative negligence within the meaning of Section 27-1-702, MCA.